The owner of the horse to be registered shall execute an application for registration of the horse on a form provided without cost by the PShR that shall be identified as "Application for Registration.” The said application shall be accompanied by the required fee, and shall include the name, sex, color, markings, foaling date of the horse to be registered and the name, registration number and color of the sire and dam, along with identification pictures of the horse.
The Association and its officers shall use diligence in securing true information in connection with the registration of any and all animals registered, but neither the Association nor its officers shall be answerable in damages for the issuance of any certificate of registration made in conformity with information supplied by the application for registration.
Registration applications must include the following:
- Colored 4 x 6 inch pictures of all four (4) sides of the horse including the feet. For unusual markings also include additional close ups. All photos shall be marked on the back of the photo with date of birth, sire, dam, and name of owner.
- If the dam is an approved outcross, a copy of her registration certificate must be furnished verifying the following information:
- Name of the recorded owner at the time of breeding
- The dam’s date of birth, color, breed and registration number
- The dam’s 5-generation pedigree from her respective registry or an approved source. Hand written or farm generated pedigrees will not be accepted
- If the sire is an approved outcross, a copy of his registration certificate must be furnished verifying the following information:
- Name of the recorded owner at the time of breeding
- The sire’s date of birth, color, breed and registration number
- The sire’s 5 generation pedigree from her respective registry or approved source. Hand written or farm generated pedigrees will not be accepted
- Signed Breeders Certificate from the stallion owner with the breeding dates and method.
- All appropriate fees must be paid in full.
Definition of Horse Ownership for Registration:
- Single ownership – All forms must be signed by the documented owner. If an agent is applicable, said agent must be on file with the registry prior to signing privileges.
- Dual ownership:
- “AND” partnerships require both signatures on all documents.
- “AND/OR” partnerships require the signature of only one of the owners
Naming of Horse
- No horse will be registered in the records of the Association by any name that is a duplicate of the name of a horse, living or dead, already registered with the Association.
- Punctuation marks are not permitted.
- The horse must be named prior to being used for breeding purposes. Thereafter, the name of the horse cannot be changed.
- The Association may refuse to register a horse by any name that appears inappropriate, misleading or obscene.
Age of Horse
The age of a horse shall be based on the month, day and year of foaling.
Registration of Imported Horses
- Dual Registration with the PShR:
- Horses previously registered with an ISG registry are required to submit a PShR Registration Application and required documentation and a copy of their ISG Affiliate Registration Certificate.
- Horses previously performance tested and/or Licensed with an ISG Affiliated Registry must supply translated documentation
- All importation passport and shipping information
- Registration verification from country of origin
- Certified pedigree verified by the registering association
- Markings must match all documented identification papers
- DNA will be required
- SCID testing will be required if the pedigree of the imported horse has purebred Arabian parents.
- Any other information deemed necessary by the Breeders Board
- The owner of the mare at the time of foaling must register such mare with the PShR
- An affidavit from the owner of the sire verifying breeding dates, registration and pedigree of said stallion
- Application for PShR registration requirements met and an application completed in full
- Any other information deemed necessary by the Breeders Board
- 1. The PShR will maintain a contract with an Equine Genetics Lab for DNA Typing. All DNA lab results will be the property of the PShR for verification and parent identification purposes customary to a breeding registry. A copy of all DNA reports shall be copied and mailed to the owner of the horse on record.
- If a discrepancy in parent identification warrants, the PShR reserves the right to require a licensed veterinarian to pull the hair samples and oversee the packing of the samples for the laboratory. Contamination of hair submission samples or a discrepancy in testing requiring additional hair follicles will be at the expense of the horse owner.
- Bloodtyping will not be accepted for identification or parent identification if the horses involved are still alive. Horses previously DNA tested may submit a copy of their lab results to the PShR; if the lab report is useable by the contracted DNA Laboratory the results will be added to the PShR permanent horse file and additional testing will not be required.
- Request for a copy of the DNA results in the PShR permanent horse file to be forwarded to other registries or agencies must be made in writing by the recorded owner of the horse at the time of the request.
- Submission procedure:
- Complete the information on the DNA Submission form. Please write clearly and double check all registration numbers and indicate the respective registry. Use only the registered name of all animals and double check the spelling.
- Pull approximately 50 hairs from the mane of the horse being tested making sure the hair follicles are intact.
- Do not touch the hair follicles and avoid contamination with skin or other hair.
- Tape the hair to the PShR DNA Typing submission form; do not tape over the follicles.
- Fold the submission sheet with the hair samples on the inside of the fold and insert into a clean envelope.
- If more than one sample is being submitted, place each sample in an individual envelope and seal to avoid cross contamination. All samples can then be submitted in a large envelope to the laboratory
- All purebred Arabian and Half-Arabian breeding stock must be SCID tested
- The only exception from required SCID testing is progeny from negative tested parents will not be required to test for SCID. Progeny from one SCID tested parent and one non-tested parent must be SCID tested. The PShR may require testing even if horses fall into this exception if the situation warrants.
- On or before January 31 of each year, the owner or lessee of an approved Shagya stallion registered with the PShR, or the owner of frozen semen from an approved stallion registered with the PShR, as the case might be, must submit an Annual Stallion Report Form on a form provided by the Association. All mare bred to the stallion or with the stallion’s semen, during the preceding calendar year, whether such mares were determined in foal or not, must be listed on the end of year form.
- The stallion breeding report shall include the mare’s registration number, the mare’s registered name, the name and address of the owner, or lessee if applicable, at the time of service, and all breeding or shipment dates or dates of exposure as well as the method of breeding employee. This report must include mares bred by transported fresh or frozen semen.
- Each stallion breeding report shall be signed by the record owner, or the lessee if applicable, of each stallion at the time of service, or by the owner of the dispensed frozen semen, as the case might be. A separate report needs to be completed for each individual stallion.
- No foal application will be considered unless the stallion report covering that foal has been received by the Registrar.
- The stallion owner shall advise the Association of any leasing arrangements made for the stallion and of any change in the person(s) responsible for the stallion. A copy of the written lease must be on file with the Registrar.
- If a stallion has not covered any mares during a particular year, the owner shall so advise the Association.
- Stallion owners shall keep accurate and complete records of all mares bred and shall give the Registration Committee access to such records when requested.
- In an effort to protect the PShR stallion owner from falsified registration applications, the signature of the stallion owner is also required on the foal application to verify parentage by their stallion. Applications for registration from foals claiming to be registered by a PShR registered stallion but missing the stallion owners’ signature and/or the dam is not listed on the end of year stallion report will be registered with an “unknown sire”. Colts and fillies in such circumstances will be registered in Studbook III or Book III Appendix; geldings will be registered in Book III or IV; both depending on the pedigree of the dam.
- Geldings – When a previously registered stallion is castrated, the Registrar must be contacted in writing with the date of castration noted. All breedings up until the date of castration must be submitted on an end of year stallion report.
- Natural Cover: If a mare is pasture bred, it must be ensured that only one stallion has access to her during any one-heat period.
- On-Premise Artificial Insemination with Fresh Semen: If two or more stallions of breeding age are on the premises, all semen shall be properly identified between collection and insemination.
- Transported Fresh Semen: All semen shipments must be accompanied by a certificate from the stallion owner/agent.
- Frozen Semen:
- All shipments of frozen semen must be accompanied by a certificate from the stallion owner/agent or the owner of the semen.
- If the owner of an approved or accepted stallion not standing, or never having stood, in North America desires, he must register his stallion in the PShR Registry. In that case, the owner, or his North American agent, must be a member in good standing of the Association. The owner or agent must pay the same fees for the stallion and issue the same reports and certificates as the owners of stallions standing in North America.
- When a stallion is sold to a new owner and the stallion has frozen semen in storage, a written agreement signed by the buyer and the seller, must be on file with the PShR registrar. The following must be stated in the agreement:
- Who can sell the frozen semen in storage to date?
- Who can sign as the stallion owner on registration papers for foals from the frozen semen?
- The number of straws in storage?
- Is there a time limit on the use of the frozen straws on the seller?
- If a written agreement between the buyer and the seller of the horse is not on file with the registrar, the only stallion owner signature accepted on any registration application after the date of the stallion sale will be the recorded owner of the stallion.
- The donor mare’s genetic type must be on file with the Association before the mare is bred.
- The resulting foal must be genetically typed and, if there is a question about its parentage, the genetic type of the recipient mare shall be considered.
- All breeding and embryo transfer dates must be properly documented.
- Regardless of the method employed, a mare may not be covered by more than one stallion during any one-heat period. If a mare is covered by more than one stallion within 45 days, genetic typing of the resulting foal and its dam shall be mandatory to determine the correct parentage. The genetic typing costs shall be borne by the owner of the foal applying for registration.
- When a mare is sold to a new owner and the mare has frozen embryos in storage, a written agreement signed by the buyer and the seller, must be on file with the PShR registrar. The following must be stated in the agreement:
- Who can sell the frozen embryo in storage to date?
- Who can sign as the mare owner on registration papers for foals from the frozen embryo?
- The number of embryos in storage?
- Is there a time limit on the use of the frozen embryos on the seller?
- If a written agreement between the buyer and the seller of the horse is not on file with the registrar, the only mare owner signature accepted on any registration application after the date of the mare sale will be the recorded owner of the mare.
- The gestation must fall within normal and standard time limits. Gestations not falling with the normal parameters must be verified by a veterinarian.
- If, in the opinion of the Breeders Board, there is justifiable cause to question the parentage of a foal; the Board may require the foal, sire and dam to repeat the genetic typing at the expense of the owner. The results of this test, together with such other information as may be available, may be taken into consideration by the Breeders Board in its determination of the foal’s parentage and registration.
- All lease agreements shall be filed with the office of the Registrar, and shall contain the following information:
- Registered name, number, age, and pedigree description of the horse being leased.
- Name and address of owner/lessor and lessee (printed and typed)
- Beginning date of lease and either a) termination date, or b) statement that lease continues until further notice; signature of owner/lessor and lessee.
- A lease may be terminated by the owner/lessor by filing with the Registrar a written notice clearly identifying the lease and the termination date of the lease, and stating that a copy of the notice of termination has been mailed to the lessee at the lessee’s last known address.
- If the written notice of termination is received by the Registrar after the termination date stated in the notice, then the termination date shall be deemed to be the date of receipt by the Registrar.
- During the period that the lease is in effect, the lessee shall be deemed to be the recorded owner of any foal born to the leased mare, unless the lease agreement expressly provided otherwise, signed by the owner/lessor and the lessee, is received by the Registrar prior to or simultaneously with a request for registration of the foal.
- Foals born on the termination date shall be deemed to be owned by the lessee.
Correction of Registration Certificate
- The Registration Certificate must accurately describe the horse for which it has been issued.
- Upon receipt of the certificate, the owner must examine it for inaccuracies and errors.
- Any errors found and pointed out to the Registrar shall be corrected without fee if the certificate is returned to the Registry within ninety (90) day of its issuance. After that time, a fee will be assessed.
- If a horse’s color was inaccurately reported on the original application, it may be changed without fee if the horse was less then one (1) year old when registered.
- When a significant change in the descriptions of a horse is requested, the Registry may require proof of the horse’s identity before modifying the certificate.
- When a Registry Certificate has been lost or completely destroyed, a request for a duplicate certificate can be made. Before reissuing duplicate certificate complete information, pictures and/or DNA may be requested by the Association along with a notarized statement from the horse owner
- When an animal is sold, the seller shall endorse in full and deliver to the buyer its certificate of registration and the buyer shall promptly forward said certificate and required fee to the Association. Transfer of registration must be made to each subsequent owner upon receipt by the Association of the registration certificate fully endorsed on the back thereof by the person(s) to whom issued.
- In order that the progeny of any animal may be registered, all transfers of ownership of such animal and dates of sales must be duly recorded.
- Whenever title to a registered animal passes to another by reason of incapacity of the owner, the Association may transfer the registration of such animal to the new owner upon order of a court of competent jurisdiction or other satisfactory proof of transfer of title.
Death of a Registered Animal
Upon the death of an animal its certificate of registration with the date of death noted thereon, must be surrendered for recording and cancellation. Canceled certificates will be returned to the owner, if requested.
- Prohibited Conduct
- If the Association finds that any person has failed to comply with any of these regulations, or has been guilty of any misconduct or misrepresentation which in any manner involves the purpose or good name of the Association, such person may be expelled or suspended from membership, and may be denied the privileges of the Association and subjected to such other penalties as may be within its power to impose.
- Any party in interest may file, upon information and belief, file with the Secretary, a plain and concise statement specifying the alleged acts of misconduct or misrepresentation of another. The Secretary shall refer copies of said statement, together with any other pertinent information to the Board of Directors.
- Before any action is taken against the party accused, he/she shall be furnished a concise statement of the charges together with a notice that he/she file a written answer thereto within 15 days, or in default thereof, said charges may be taken as true.
- The Breeding Committee, in its sound discretion, may decide the issues upon the writings filed, or upon the request of the accused, shall grant a hearing to the accused.
- The decision of the Committee, if adverse to the accused, may be appealed to the Board of Directors. The decision of the Board of Directors on appeal shall be final.
- Any member of this Association, by joining the Association, thereby waives any cause of action he might have against the Association, for any disciplinary action taken against him.
- Cancellation of Registration
- Issuance of a Certificate of Registration based upon the documents supplied by applicants shall not constitute an absolute guarantee of purity and continued registration.
- If upon audit, by the PSR Breeders Board, any discrepancies are found in documentation, which indicates that:
- The horse does not meet registration requirements;
- The horse identified as the subject of a Registration Certificate is not the correct subject of that certificate;
- Registration Certificate is not correct and can not be rectified in a manner that satisfactorily removes all doubt as to true, qualifying parentage and absence of intentional fraud.
- The owner(s) of record of the subject horse and all affected offspring shall be notified and a period of ninety (90) days shall be given during which time any additional documentation or evidence may be submitted to the PSR Breeders Board for consideration.
- During this time no applications for the registration of offspring for affected animals shall be processed.
- If at the end of the allotted time period (90 days) insufficient proof is presented by the horse owner to correct the deficiency or to persuade the Breeders Board to grant an extension of time, the Breeders Board will issue a proposal for Cancellation of Registration which will be delivered to all affected parties and to the PSR Board of Directors.
- The horse owner(s) shall have 30 days after receipt of his proposal of cancellation appeal. If no appeal is filed, the Board of Directors shall order that the cancellation go into effect. The Registration Certificates of all affected horses will be cancelled and the names and documents of the affected horses shall be removed from the Registry Books.
- As the horse owner(s) have the burden of persuasion, failure to present relevant evidence concerning the indicated deficiencies within the allotted time period the owner shall be deemed to have waived his right to later present such evidence to a court of law, if he seeks judicial review of the Association’s actions.
- The Breeders Board shall have the power to set and enforce penalties for falsification of documents provided to the PShR Registry. Penalties may be fines, or suspension or elimination of membership in the PShR. In addition, any transfer, pending registration, or registered horse and its foals found to be involved with falsified documents are subject to review, disqualification and possible removal from the Registry. Any person subject to action under this paragraph may appeal in writing. The final decision of the Board of Directors shall be final, conclusive and binding upon such person.
- Should an animal have been admitted to entry, or transferred through misrepresentation or fraud, the Breeders Board, on discovery of the same, shall declare the entry or transfer void, together with any entries that may have been made of descendants of such animals.
- When an animal shall have been entered or transferred through misrepresentation or fraud, the Breeders Board may direct the Registrar to refuse for record any subsequent entry or transfer dependent upon the signature of any person implicated in such fraudulent entry or transfer.
- Restoration of Association Privileges
- The Board of Directors may restore to good standing as a member any person previously deprived the privileges of the Association by reason of expulsion, suspension, or other disciplinary action, upon compliance by that person with any reasonable requirements imposed by the Board of Directors assuring it that the conduct giving rise to the expulsion, suspension or other disciplinary action will not occur again.